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PURCHASE TO PAY
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Purchase to Pay Automation

Control, regulate and automate your company’s purchasing policies. Automated purchase requisitions with complete visibility to the expenditure request. Reduce indirect spend.

Flexible • Modular • Secure • Compliant

Improved Structure for Your Supplier Invoices
Maximize the automation of your invoice management by allowing the system to match invoices with purchase orders or contracts. Direct resources toward exceptions and free up time for higher-value work.
Save Time & Money for the Entire Organization
Make it easier for both managers and employees to manage purchases, invoices, and expenses. Reduce your administration in the finance and purchasing departments.
Increased Control & Lower Costs
When the purchase-to-pay process is automated, it's easier to purchase the right product from the right supplier and for the right price. Approve the purchase order instead of the invoice and achieve full cost control before the purchase takes place!
Requisitions
Purchase requisition automation gives you control over indirect spend
Create a requisition that can be routed automatically based on your business rules and get the highest percentage of straight-through processing when an invoice arrives.
  • Flexible workflows for navigating bottlenecks
  • Set up authorizations based on amount
  • Include approvers from various departments
  • Reroute a workflow without coding or user licenses
Purchase Requisition Automation is a module in our Purchase to Pay software suite.
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Preferred and properly approved suppliers
Channel your employees to purchase from preferred suppliers, lower your costs, and minimize risk. Employees access company- specific catalogs for product selection. You don’t have to manually review purchase requisitions for policy violations as company policy is baked into the process.
  • All purchasing is controlled through detailed permissions and approval workflows.
  • Your employees purchase goods and services within a set budget.
  • Ad-hoc requisitions can be created for special situations.
Purchase Order Automation
Purchase Order Automation for streamlined Matching
All invoices are automatically matched against the corresponding (internal or external) PO at the header or line level according to predefined business rules and tolerances. Any invoices matching within approved tolerances can be sent directly to the ERP for recording. If any information is missing or incorrect, it can be sent to the proper approver to be corrected and matched manually.

One invoice can contain items from multiple purchase orders, and one purchase order can be matched to multiple invoices, whether they have been delivered in part or in full.
  • Match at the header or line level
  • Match internal or external purchase orders with hundreds of lines
  • Exceptions are sent to approvers to validate with one-click approval on mobile or desktop
  • Provides a complete audit trail, including messages
Control indirect spend and reduce maverick purchases
Purchase orders generated by Datrose’s automated purchase requisitions are automatically delivered to vendors after they have been approved. Both internal purchase orders generated by Datrose and external purchase orders are located in one place—taking advantage of reporting and PO matching.

Track with budgets and reports
Users can select from a long list of search criteria that can be used to generate custom reports. Tracking supplier performance, commodity purchases, matching statistics, vendor spend, etc. can all be facilitated in the reporting system. All reports provide a summary result set that can be drilled into to see specific details and actual images.
  • Employees purchase goods and services within a set budget
  • Purchases can be limited to preferred and properly approved suppliers
  • Generate better information for price and contract negotiations
Purchase Order Automation is a module in our Purchase to Pay software suite.
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Purchase Order Automation for streamlined Matching
All invoices are automatically matched against the corresponding (internal or external) PO at the header or line level according to predefined business rules and tolerances. Any invoices matching within approved tolerances can be sent directly to the ERP for recording. If any information is missing or incorrect, it can be sent to the proper approver to be corrected and matched manually.

One invoice can contain items from multiple purchase orders, and one purchase order can be matched to multiple invoices, whether they have been delivered in part or in full.
  • Match at the header or line level
  • Match internal or external purchase orders with hundreds of lines
  • Exceptions are sent to approvers to validate with one-click approval on mobile or desktop
  • Provides a complete audit trail, including messages
PO Matching
Intelligent 3-Way PO Matching, our Cascading Matching engine automatically matches hundreds of lines – saving you time and money.
  • Matches vendor invoices to internal or external purchase orders and goods receipts
  • Match at the header or line level
  • Match POs and invoices with hundreds of lines
  • Exceptions are sent to approvers to validate with one-click approval on mobile or desktop
  • Provides a complete audit trail, including messages
Match POs, invoices and goods receipts efficiently
If an invoice matches a purchase order, it assumes the coding and approval from the order and can be sent directly to your ERP for payment without manual handling.

With business rules, a procedure is implemented for invoices that do not match, and acceptable deviation levels are regulated. Exceptions are routed to designated approvers in the approval workflow.
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Automated exceptions management
The matching process for all of these documents is automated by Datrose when it compares the data and, according to tolerances and rules you set, matches the documents accordingly.
  • For Non-PO invoices or where there is missing information, the invoice is sent to an approver
  • For purchase order invoices that contain exceptions as a result of the matching process, these invoices and all corresponding documents are sent to the appropriate person based on the roles you assign
  • Once delivered, the recipient views the package of information which includes an invoice image, a copy of the PO, the goods receipt information, and a description of the error
Intelligent 3 Way PO Matching is a module in our P2P Automation and Purchase to Pay software suites.
Budget & Spend Analytics
Comprehensive spend management updated daily
Filter and turn daily spend data around to get a 360° view of the organization’s expenses. Ask questions such as:
  • How much do we spend in specific areas?
  • Which category are we spending the most in?
  • Are we leveraging volume for cost-reduction opportunities?
  • Did we buy at the contracted prices?
  • Can we consolidate spend with less suppliers?
  • How many invoices do we receive from a supplier?
Get control over all costs with a capital project or operational budget
Make a budget request and allocate a specific amount to a larger investment project. When the budget request has been approved, future purchases related to the project can be connected to and deducted from the set maximum amount.
  • Check the remaining amount of a specific budget request 24/7
  • Built-in alarm function sends an alert when a set percentage of the budget has been used
  • Delegate responsibility within the organization without losing control
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Comprehensive spend management updated daily
Filter and turn daily spend data around to get a 360° view of the organization’s expenses. Ask questions such as:
  • How much do we spend in specific areas?
  • Which category are we spending the most in?
  • Are we leveraging volume for cost-reduction opportunities?
  • Did we buy at the contracted prices?
  • Can we consolidate spend with less suppliers?
  • How many invoices do we receive from a supplier?
Are You Ready to Simplify Your P2P Process?
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