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CAPTURE, MATCH & APPROVE
Automation written on a spinning gear

AP Automation to Process, Approve & Match Vendor Invoices

Capture invoice data from paper or emailed invoices (95% accuracy for paper, 100% for electronic.). Invoice processing with mobile approval workflow. Intelligent 3 Way Match: Automated internal or external PO matching to invoices and goods receipts. Time stamped searchable audit trail

Flexible • Modular • Secure • Compliant

Easy to Access
Easy access outside the office. Approve invoices using a computer, tablet, or smartphone.
Efficient Processes
An efficient accounts payable solution that reduces costs and frees up time for other tasks within your organization.
Increased Control
Datrose gives you full control of the entire accounts payable process. Easily track every single invoice and its current status within the workflow.
Capture
Manage large invoice volumes with Datrose’s secure, compliant invoice-scanning service with advanced OCR and AI digital capture technologies
  • Leading-edge technology without the need to purchase costly equipment and software
  • Receives invoices in multiple formats, including physical mail, images, email, fax, PDF documents, EDI, and XML
  • Combines sophisticated high-speed scanning with advanced form-identification technology to automate the processing of all document types
  • Documents are tracked in real time with full transparency from point of receipt to delivery
  • Experienced staff using Six Sigma® methodologies to ensure the highest level of quality
  • Back-up/redundancy for disaster recovery
  • Compliance with GLBA, Fair Credit Reporting, SEC, and HIPAA
Completely eliminate time-consuming and costly manual data entry with Datrose’s Capture Solution
  • Handles paper and all electronic formats: PDF, EDI, XML, CSV, HTML, TIFF, JPG, PNG, DOC, XLSX. etc.
  • Software instinctively learns invoice layouts and data fields and stores them in a database
  • Data is intelligently extracted and flowed into a central dashboard or your ERP
  • Easy-to-use and intuitive browser-based interface
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Invoice Processing
Invoice processing in the cloud that cuts invoice processing time in half with flexible automated approval workflow.
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Key Advantages:
  • Slash invoice processing costs in half
  • Automated workflow handles PO and Non PO invoices
  • No-match or non-PO invoices are sent to the appropriate approver
  • Drag and drop workflows for ad-hoc rerouting – no coding required
  • 1-click approval in email with all documents provided
  • Optional intelligent 3 way matching of Invoices, POs and goods receipts
Invoice processing in the cloud that cuts invoice processing time in half with flexible automated approval workflow.
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PO Matching
Intelligent 3-Way PO Matching, our Cascading Matching engine automatically matches hundreds of lines – saving you time and money.
  • Matches vendor invoices to internal or external purchase orders and goods receipts
  • Match at the header or line level
  • Match POs and invoices with hundreds of lines
  • Exceptions are sent to approvers to validate with one-click approval on mobile or desktop
  • Provides a complete audit trail, including messages
Match POs, invoices and goods receipts efficiently
If an invoice matches a purchase order, it assumes the coding and approval from the order and can be sent directly to your ERP for payment without manual handling.

With business rules, a procedure is implemented for invoices that do not match, and acceptable deviation levels are regulated. Exceptions are routed to designated approvers in the approval workflow.

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Automated exceptions management

The matching process for all of these documents is automated by Datrose when it compares the data and, according to tolerances and rules you set, matches the documents accordingly.
  • For Non-PO invoices or where there is missing information, the invoice is sent to an approver
  • For purchase order invoices that contain exceptions as a result of the matching process, these invoices and all corresponding documents are sent to the appropriate person based on the roles you assign
  • Once delivered, the recipient views the package of information which includes an invoice image, a copy of the PO, the goods receipt information, and a description of the error
Intelligent 3 Way PO Matching is a module in our AP Automation and Purchase to Pay software suites.
Approval Workflow
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Approvers get a complete package to review including invoice, PO, goods receipt and messages
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Automatic notifications and reminders
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No expensive coding or user licenses necessary
Datrose provides flexible approval workflows without coding costs. Drag and drop functionality.
With an approval workflow and intuitive dashboard, Datrose automates the processing of both PO and Non PO invoices
  • Visibility into the payment/approval status of invoices
  • Automated approval workflows have drag & drop functionality for ad hoc re-routing
  • Email approvals with one-click functionality in mobile
Flexible invoice approval workflow reduces cycle times by up to 70%
Invoices are visible in a central dashboard, automatically matched, and sent to your ERP for payment. Invoice status is visible 24/7. Bottlenecks can be immediately remedied. Flag invoices or line items and send them to business users for review and approval.
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Approvers get a complete package to review including invoice, PO, goods receipt and messages
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Automatic notifications and reminders
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No expensive coding or user licenses necessary
Recurring Invoices
Manage recurring invoices & contracts: match recurring invoices automatically to contracts and receive reminders when contracts are to be terminated or renewed

Automate all your recurring invoices
  • On average, companies have 15–25% recurring invoices that can be matched to contracts and agreements.
  • Avoid spending time on approving the same invoice month after month. The system matches, checks, and manages all periodic invoices related to a specific contract. Generate invoices reflecting contract terms with the self-billing function.
  • Datrose works as an electronic agreement database that is constantly accessible and searchable. With its flexible authorization structure, you decide who can see what and how you manage reminders ahead of important dates in the agreements.
Recurring Invoices is a module in our AP Automation and Purchase to Pay software suites.
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Key Features:
  • Recurring Invoices - Recurring invoices can be matched to contracts or tracking numbers
  • Reminder & Activation - Reminders are sent when a contract is about to expire or has to be renewed
  • Archive - Complete archive of all types of contracts
  • Self-Billing - A supplier invoice is automatically created by Datrose, reflecting the contract terms
  • Transparency- Make agreements visible to the whole organization
Are You Ready to Simplify Your AP Process?
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