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DOCUMENT SCANNING
A stressed out woman next to a stack of documents

Digitize Your Workplace

Datrose document scanning services will transform your business making information easily accessible in digital format. Our dedicated staff brings unprecedented expertise in the areas of secure document scanning with advanced equipment to ensure quick access to accurate and secure digital files. Protect your business’s assets and make collaboration simple. Our document digitization services include paper scanning, microfilm scanning, large format scanning, book scanning, photo scanning and more.

Large projects and small, corporations and municipal governments turn to Datrose for high-quality document scanning and conversion services. By converting your paper records, drawings, microfilm, photos and other archives to electronic format, we can help you free up valuable office space, secure your data and ensure quick and easy access to the information you need. We have document scanning expertise in numerous markets including Healthcare, Human Resources, Engineering, Municipalities, Financial Services, Government, and Back Office Business Services.
Our document scanning services are tailored to meet each client’s specific needs. All the work is done at our Top Secret facility where our document scanning center has been specially designed and organized for secure, efficient, high quality scanning. There are dedicated areas for document preparation, scanning, indexing and quality assurance.
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  • Document preparation – staple pulling, document organization, etc.
  • Indexing, including manual key and verify, zonal Optical Character Recognition (OCR), and full text OCR
  • Back-file conversion, with monthly or weekly turnaround
  • Documents can be returned or Datrose offers certified document destruction options

Benefits of Document Scanning:

  • Secure file handling and disposal
  • Meticulous file indexing
  • Archival and retrieval
  • Reduce risk and increase productivity and organization
  • Creates a paperless digital workplace
  • Eliminates the cost for records storage on and off site
  • Saves time and money
  • Eliminates lost or misfiled documents
  • Digital storage and secure backups provide true disaster recovery
  • Eliminates expenditures for postage, overnight charges, binders, boxes, shelving, file cabinets, toner and paper
  • Eliminates unauthorized access to your records
  • Time savings realized in audits, A/R turnaround, litigation, claims and human resources
  • Effectively positions your organization for future software systems. It’s inevitable…
  • Keeps your staff focused on their jobs, not searching for elusive documents or files
Are You Ready to Get Started?
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Frequently Asked Questions

What are "Backfile" scanning services?

Backfile scanning services, also known as backfile conversion, is the act of digitizing and indexing large volumes of documents and storing them in a searchable digital archive. Many companies choose to integrate the images into their business systems, such as document management or enterprise content management software.

Why digitize your legacy documents?

Prior to many companies, government agencies, and institutions implementing initiatives to go "paperless", they amassed thousands, if not, millions of records stored on media such as microfiche, microfilm, aperture cards and/or paper. These volumes of records are often stored in file rooms, basements, or off-site warehouse facilities making them difficult and sometimes costly to access and at-risk of being lost, damaged, or destroyed.

By scanning your paper documents, you can:
  • reduce costs and liability of storing paper
  • eliminate storage retrieval or "scan on-demand" fees
  • improve employee productivity by making the information contained in your records instantly available and searchable
  • reclaim valuable office space
  • become one step closer to going "paperless"

What are a few Reasons to Outsource Scanning to Datrose?

Cost-Savings
Having been in the business of managing scanning projects for decades, we have developed policies and procedures to be hyper efficient. This translates into competitive pricing and cost-savings for our customers.

Time
We have a dedicated team with multiple shifts per day to deliver scanning jobs in a timely and cost-effective a manner. We provide accurate estimations of our completion times to meet our customers' goals.

Quality
We invest in state-of-the-art scanning equipment and industry-leading software that result in high-quality images and accurate data. We have quality control methods at each step to ensure our customers' satisfaction.

Value
By outsourcing document scanning, your company and employees can stay focused on your own business objectives. Your business will be better off by staying focused on delivering value to your customers instead of spending time and resources scanning.
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