Medical Office Case Study

Medical office that was laden with patient files and taking up considerable space

Challenges:

  • Expensive lease payments for space
  • Out of control shipping and delivering costs
  • Management workload burden
  • High risk with no record back-up
  • Poor record retention process
  • Lost documents
  • Low productivity
  • Manual processes

Solution:

  • Datrose provided a web based look-up tool and scanned the records.

Achievements:

  • Eliminated thousands of dollars in shipping charges, lease and storage payments
  • Scanned over 2,000,000 records
  • Provided a web based look up tool
  • Data is now backed up
  • Created a formal automated record retention process
  • Freed up almost a full time equivalent position
  • Daily office productivity has improved tremendously

Outcome:

Datrose provided a cost effective solution that improved the operations efficiency, saved significant monies and mitigated substantial risk.

"The boxes of paper were building up so high that it was starting to consume us. We needed a solution that would free up space, reduce cost and improve day to day office productivity. Working with Datrose, we have achieved all of these things!"

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